2018 Proposal Deadline Calendar

|

2018 OSP Calendar

This calendar lists the days when OSP is closed, NIH standard deadlines[1]; and the date by which OSP needs to receive the completed proposal, [5 business days in advance of the deadline]. Please contact anyone on the OPS preaward team with questions!

January 1st           New Year’s Day

January 5th           NIH STTR/SBIR [new] OSP deadline January 1, 2018

January 11th        AHA Innovative Project[2] OSP deadline January 4, 2018

January 15th             Martin Luther King, Jr. Day

January 23rd        AHA Transformational Project OSP deadline January 4, 2018

January 25th         NIH P Series [new, renewal, resubmission, revisions] OSP deadline January 18, 2018

January 25th         NIH T Series – Institutional NRSA [new, renewal, resubmission, revision] OSP deadline January 18, 2018

January 25th          NIH U19 [new, renewal, resubmission, revision] OSP deadline January 18, 2018

January 31st           AHA Strategically Focused Research Network – Atrial Fibrillation OSP deadline January 24, 2018

 

February 5th           NIH R01 [new] OSP deadline January 29, 2018

February 5th           NIH U01 [new] OSP deadline January 29, 2018

February 12th         NIH K series [new} OSP deadline February 5, 2018

February 16th         NIH R21 Exploratory/Developmental [new] OSP deadline February 9, 2018

February 19th         AHA Collaborative Sciences OSP deadline February 12, 2018

February 25th        Academic Research Enhancement Award (AREA) [new, renewal, resubmission, revision]

 

March 5th             NIH R01 [renewal, resubmission, revision] OSP deadline February 26, 2018

March 5th             NIH U01 [renewal, resubmission, revision] OSP deadline February 26, 2018

March 12th           NIH K Series [new] OSP deadline March 5, 2018

March 16th           NIH R21 [renewal, resubmission, revision] OSP deadline March 9, 2018

March 30th          Spring Holiday

 

April 5th                 NIH STTR/SBIR   [new, renewal, resubmission, revision] OSP deadline March 29, 2018

April 8th                 NIH F Series Individual NRSA [new, renewal, resubmission] OSP deadline April 2, 2018

April 12th              NIH R13 Conference Grants [new, renewal, resubmission, revision] OSP deadline April 5, 2018

 

May 25th               NIH P Series [new, renewal, resubmission, revisions] OSP deadline May 18, 2018

May 25th               NIH T Series – Institutional NRSA [new, renewal, resubmission, revision] OSP deadline May 18, 2018

May 25th               NIH U19 [new, renewal, resubmission, revision] OSP deadline May 18, 2018

May 28th              Memorial Day

 

 

June 5th                 NIH R01 [Investigator-initiated basic and applied research] OSP deadline May 29, 2018

June 5th                NIH U01 [new] OSP deadline May 29, 2018

June 12th              NIH K series [new] OSP deadline June 5, 2018

 

July 4th                  Independence Day

July 5th                  NIH R01 [renewal, resubmission, revision] OSP deadline June 28, 2018

July 5th                  NIH U01 [renewal, resubmission, revision] OSP deadline June 28, 2018

July 12th                NIK K series [renewal, revision, resubmission] OSP deadline July 5, 2018

July 16th                NIH R21 Exploratory/Developmental [renewal, resubmission, revision] OSP deadline July 9, 2018

 

August 8th              NIH F Series Individual NRSA [new, renewal, resubmission] OSP deadline August 1, 2018

August 12th            NIH R13 Conference Grants [new, renewal, resubmission revision] OSP deadline August 6, 2018

 

September 5th         NIH SBIR/STTR [new, renewal, resubmission, revision] OSP deadline August 29, 2018

September 25th       NIH P Series [new, renewal, resubmission, revisions] OSP deadline September 18, 2018

September 25th       NIH T Series – Institutional NRSA [new, renewal, resubmission, revision] OSP deadline September 18, 2018

September 25th        NIH U19 [new, renewal, resubmission, revision] OSP deadline September 18, 2018 NIH U019 [new] OSP deadline

 

October 5th                 NIH R01 [new] OSP deadline September 28, 2018

October 12th               NIH K series [new] OSP deadline October 5, 2018

October 16th                NIH R21 Exploratory Developmental [new] OSP deadline October 9, 2018

October 25th               NIH R15 Academic, Research Enhancement Awards, (AREA) [new, renewal, resubmission revision] OSP deadline October 18, 2018

 

November 5th               NIH R01 [renewal, resubmission, revision] OSP deadline October 30, 2018

November 5th               NIH U01 [renewal, resubmission, revision] OSP deadline October 30, 2018

November 12th              NIH K series [renewal, resubmission, revision] OSP deadline November 5, 2018

November 16th              NIH R21 Exploratory/Developmental [renewal resubmission, revision] OSP deadline November 9, 2018

November 22nd and November 23rd Thanksgiving

 

December 8th                     NIH F Series Individual NRSA [new, renewal, resubmission] OSP deadline December 3, 2018

December 12th                   NIH R13 Conference Grants [new, renewal, resubmission, revision] OSP deadline December 5, 2018

December 24th through December 28th (Monday through Friday) Winter Holiday

 

[1] NIH Standard Due Dateshttps://grants.nih.gov/grants/how-to-apply-application-guide/due-dates-and-submission-policies/due-dates.htm

[2] American Heart Association programs will be updated in May 2018. Current listings are published in the 2017-2018 AHA Funding Opportunities Timeline as of 01/03/2017. See: https://professional.heart.org/professional/ResearchPrograms/Application Information/UCM_320496_Application-Deadlines.jsp

OSP Preaward Team

Sarah White

Brenda Murrell

Ginny Geer

Melita Lindsey

Michelle Lester

How to instructions for the New E-Forms

|

As of January 25, 2018, the NIH is requiring that proposals be submitted on the new E-forms.  Any proposals submitted on old forms will not be accepted. Cayuse SF424 has been updated to conform with the new format but we thought that it might be useful to point out the most critically important changes.

First, please note that all “parent” packages now have two versions – Clinical Trial and No Clinical Trial required.  PIs will need to make a determination if the study qualifies as “clinical trial” vs. “clinical study.” [see our previous blog on how to make that determination]. If you go to page 222 of the Basic SF424 Guidelines, you will see all the requirements for determining what package to use and what documents are required.

Secondly, PLEASE MAKE SURE YOU DO NOT ACCEPT OR USE A SUBAWARD FILE FROM FORM D as doing so will create an error which will prevent your proposal from being accepted.

Below are two subaward files – one for the parent R01 Clinical Trial package and one for the R01 Not for Clinical Trial package.  For any other opportunity you may be applying for and need the subaward budget file to send to your subawardees, please follow these instructions:

 1.        Open the attachment titled “Electronic submission details” to see where you need to go.

2.       Open the SF424 package that you will need to submit your application.

3.       On the left hand side of the package, click on “Electronic Submission” with the lightning bolt.

Electronic submission details

4.       Then, click on the PDF line.  This will open the SF424 in the old Adobe package.  Check the box for Subaward budget and then you can then download the subaward budget file that you need.  Make sure your subawardees use this package only.  You can tell if it is from Form E by the end date on the first page of the budget.  It should be dated 2019 or later.

*Thirdly, please note the attached file named “Format Attachments.”  These are important guidelines about how the pages of the application should be formatted.

Format Attachments _ grants.nih

 If you have any questions about these items, please let the us know.

The OSP PreAward Team

 

NIH Form set E for Due Dates on or after January 25, 2018

|

The majority of changes in the PHS Forms -E relate to the consolidation of human subjects and inclusion enrollment information in the application. Previously this information was in several different places within the application.  The new form also expands clinical trial data collection to allow reviewers the ability to improve oversight. A key focus of the new form set is the revised definition of Clinical Trial and Clinical Research.

Summary of E-Form Changes

The application guide for the Form-E

PIs take note!

While many other sections of the Form set have changed, the most critical changes in the are to the PHs 398 Research Plan Form. Here is a summary of the key changes to that portion of the application:

  • Removed Human Subject Section
  • Dara safety Monitoring Plan
  • Inclusions of Women and Minorities
  • Inclusion of Children
  • Clarified that the Research Strategy attachment should be used to discuss the overall strategy, methodology, and analyses of the proposed Research but applicants should not duplicate information collected in the new OHS Human Subjects and Clinical Trials Information
  • Includes instructions to describe research methods for trials that randomize groups or deliver interventions to groups
  • Renumbered the form fields
  • made minor text edits
  • Includes the updated appendix policy that goes into effect for applications submitted on or after January 25, 2018. Thus policy eliminates clinical trial-related material. See the: NIH Guide Notice of Allowable Appendix Materials
Please contact the OSP Preaward Team if you have any questions!
  • Melita Lindsey
  • Michelle Lester
  • Ginny Geer
  • Brenda Murrell
  • Sarah White

 

 

 

Office of Sponsored Programs Blog

|

The OSP Blog provides members of the UTHSC research community with up-to-the minute information regarding institutional and sponsor policy and procedural changes related to sponsored programs administration.